Browsing Tag Outsource

You’ve probably heard a news report or colleague talking about using a virtual assistant. Basically, a virtual assistant is an independent contractor that you pay to do work and tasks that normally you would do. It can be as simple as hiring someone to convert your articles into web pages, or as complicated as outsourcing a computer programmer to create a complicated software product that you plan to market to Fortune 500 companies. But before choosing a specific VA, there are some mistakes you’d want to steer clear of.

Three Mistakes To Avoid When Using A Virtual Assistant

1. Not getting enough samples. Just because someone tells you that he’s great at creating dazzling header images, doesn’t mean much. Before you make your final decision, all potential virtual assistants need to provide you with samples of their work. Ideally you’d ask to see samples in a variety of different styles, themes or topics. A professional virtual assistant will offer you plenty of samples and/or a portfolio of completed work.

2. Giving vague instructions. Never assume that the virtual assistant knows as much about the project details as you do. The more specific you outline what you would like to happen, the less errors that will occur. Don’t tell a freelance article writer to write up five articles on health insurance. Give him a detailed plan on how exactly you would like five 400 words articles written for the senior vacation health insurance niche. Give him the exact long tail keyword phrases to write about, as well as the article titles you would like to use. You want to remove any doubt as to what you expect. Be sure to encourage your virtual assistant to contact you with ANY questions.

3. Not having a deadline. If you don’t establish a time frame of when the project is expected to be completed, then it’s very unlikely that it will be finished when you would like it to be. A deadline should be negotiated at the same time as the compensation is agreed upon. It should be fair and acceptable to both parties.

Don’t make the same mistakes that everyone else does when they first start using a virtual assistant. When hiring a VA, be confident in your decision by seeing an assortment of work samples. But don’t stop there. By giving very detailed instructions and negotiating a fair deadline, you will get the most out of your outsourcing experience.

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If you are like most individuals, you probably feel like you never have enough hours in the day. This is especially true of business people and the self employed. And it seems like the more success you accumulate, the less time you have to enjoy it. But it doesn’t have to be that way. Hiring a virtual assistant can create an environment in which you earn more income while working fewer hours. Those at the top of their fields know that you need the help of a team in order to succeed.

3 Reasons Why You Need To Hire A Virtual Assistant

1. More time. The immediate effect you get from submitting some of your work to a virtual assistant is extra time. Instead of having to do hours of tediously mind-numbing (but important) tasks yourself, you can pay to have someone else do it for you. This additional time can be used to work on a different part of your business, or as a time to relax when you normally wouldn’t.

2. More focus. Have you ever heard of the 80/20 rule? It states that eighty percent of your outcome is the result of twenty percent of your actions. A main benefit of hiring a virtual assistant is that it allows you to focus on those few high priority activities that will give you the most profit. The rest of the tasks can be outsourced.

3. More enjoyment. Using a virtual assistant can make your work much more fun. In every business, there are a number of tasks that need to be done, but are a chore to do. Either because it’s incredibly boring or because it involves a subject that you aren’t very skilled at. Outsource the activities that you hate to do, and spend more time on the enjoyable tasks. No need to feel guilty about it. Everything is getting done the way it should, its just that you’re not the only doing the work.

If you want to earn more while working less, then you can’t go wrong by outsourcing. Besides saving yourself hours of time, other reasons to consider hiring a virtual assistant are more better focused work on projects that are enjoyable to you. Outsourcing has been the first major step for many successful business individuals.

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Outsourcing as been a hot topic of conversation lately. Not only can it give you extra time, but by assigning someone else to do the activities you dread, you will be eliminating a portion of the stress in your life and will be happier overall. To be honest, there are some things better left to those individuals more suited to complete them correctly. Outsourcing is no different then having a mechanic fix your car or a barber cut your hair. Sure, you can do both yourself. But chances are you’d rather pay someone to have it done the right way. Here are other tasks to keep in mind when deciding on using an outsourcing service.

Five Tasks That You Should Consider Outsourcing

1. Answering emails. If you are running a successful venture, then chances are you receive tons of emails from customers. You can either decide not to respond to them (which would be bad for business) or you can hire a virtual assistant to answer them for you. Many of the questions will be the same, so having a cheat sheet of the most common problems and solutions should be all your VA needs. Any emails out of the ordinary will be forwarded to you. 

2. Re-writing private label rights content. A majority of people who purchase PLR material never do a thing with it because of the tedious job of re-writing the content. But the more unique you can make PLR content, the more effective it will be. Re-writing projects are perfect to outsource.

3. Building your website. The difference between a professional and an amateur is very apparent when it comes to properly designing your website. Not only will you have a better looking site, but it will also run into much less coding problems down the road. See: FireballTeam.com

4. Writing your ad copy. There’s a good reason why some copywriters get paid $10,000+ to create the ad copy for a salespage. Even improving the sales conversion rate by a few percentage points can result in a drastic profit increase. Professional copywriters use a combination of psychology and writing ability to hook a person onto an offer and then convert them into a sale. Unless you have enough experience with ad copy, this area should definitely be outsourced. See: FireballTeam.com

5. Creating your graphics and images. Along with the sales copy, the quality of the graphic images you use can greatly affect how many website visitors you are converting into buyers. It doesn’t help that the software used to manipulate the image files can often be very complicated and takes much training to fully understand. See: FireballTeam.com

Sometimes it makes more sense to hire a professional to complete a task or project. Outsourcing let’s you use the expertise and talents of others for your immediate benefit. Having an independent contractor work on your graphics, website design, and sales copy will allow you to portray the most professional image possible. Add to that the email customer support and PLR revisions, and you have many parts of your business taken care of.

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If you are a one person operation, there will come a point when you can’t grow your business all on your own. Whether it’s not having enough time each day to complete the necessary tasks, or not having the specialized knowledge to accomplish certain projects, you may need to bring on some outside help in order to make further progress. But before you think about hiring employees, be sure to investigate how using a “virtual staff” can aide in your business growth.

In the past, as your business activities expanded, you would simply hire in part time and full time workers. Although this did allow you get more done, it also brought with it potential pitfalls associated with having employees. Worker’s compensation, withholding taxes, and health insurance are just a few of the issues that you would need to handle. But this isn’t so with a virtual staff. Since they are acting as independent contractors, you are only responsible for paying them an agreed upon amount for the work provided. And this is gross pay. No need to worry about taxes, insurance, and liabilities.

Using virtual staff can help you expand your business by letting you focus more of your time and effort on its most critical aspects. Let someone else deal with the menial tasks that can really drain your energy. Don’t want to spend two hours translating your last brainstorming session into digital documents. Invest a few bucks to outsource it. It will cost you much less than you think, and having another person do it will take a huge weight off of you.

There are some parts of your business that you just can’t do correctly. You either don’t have the talent, experience, or know-how to complete certain tasks in an effective and professional manner. It may be content writing, graphic design, website design, sales copy, and so forth. Everyone has areas that they are weak on, and that’s nothing to be ashamed about. Using a virtual staff, you can assign different projects to individuals who are mastered at their trade. In the long run, it’s more profitable to spend money on having a virtual assistant do the job the right way than trying to do it yourself and risk creating unprofessional results that will hurt sales and conversion rates.

Leaders know that they can’t succeed without a team. Using a virtual staff can provide you with the help you need to efficiently grow your business, without the headaches associated with having employees. Whether you are deficient in time or expertise, outsourcing some of your work may be your ideal answer.

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The adage “work harder to make more money” holds true up until a point. The main limiting factor for most people is time. It’s not that they don’t know what to do. They just don’t have enough time to get everything done. Before these individuals can bring their businesses to the next level, they are going to have to figure out a way to get more accomplished in the same amount of time. Outsourcing, hiring someone else to do the work, can be just the solution busy people are looking for to better leverage their time.

Since everyone is given the same 24 hours each day, learning how to maximize that time becomes a critical factor in determining success or failure. There is a limit to what a person can physically do themselves. Outsourcing a portion of the tasks to virtual assistants is one effective way to instantly duplicate one’s effort. Having two or three other people involved will drastically reduce the time required to complete the work.

Sometimes the amount of time saved can be greater than people would initially think. Let’s say that a marketer wants to create beautiful graphic images for ten of his digital products. He is not very skilled at graphic design, so it takes him several hours to make ten sloppy looking images. Not a good use of his time.

But let’s say that the marketer had outsourced the project instead of trying to do it on his own. He takes just a few minutes to write a detailed description of how he wants the images to appear, and submits the project to a virtual assistant who specializes in graphic design. The next day the marketer receives a download from the virtual assistant. Because the project was done by an expert, the ten images are even better than the marketer had anticipated.

Busy people who have the courage to leverage their time by outsourcing will reap the many rewards it provides. They will have higher quality results with less time and effort on their part. Although time cannot be added to the day, individuals can experience a similar scenario by using virtual assistants to multiply their production. Visit www.FireballTeam.com now…

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There are a lot of people who don’t even consider using outsourcing services because of the investment required. And this is a huge mistake. Although there is financial risk involved, the potential windfall (especially long term) can far exceed any of the possible negative outcomes. Let’s play with numbers.

Mr. Bob has just finished creating a digital product that he plans to sell for $97. The last step to take before launching his product is producing effective copy for his salespage. Now Mr. Bob has two options: he can do it himself, or he can outsource the project to a copywriter.

Although Mr. Bob is an expert at many things, copywriting is not one of them. He does a little research and finds a moderately successful copywriter offering a sale on his services. It will cost Mr. Bob $750 to have the ad copy written for him.

After much deliberation, Mr. Bob just can’t get past the $750 price tag and decides to write the copy for the salespage himself. Being that this isn’t one of his strengths, he struggles through it and has to postpone his launch date by a month because of the additional time. Mr. Bob has done his marketing, though, and the salespage for his product is getting plenty of traffic. With a little calculating, he figures out that the conversion rate of his sales copy is 1.3%.

Did he make the right choice by not outsourcing the creation of the sales copy?

That $750 seems like a pretty large number. Mr. Bob didn’t pay it, and he was still able to complete the task of writing the copy for the salespage. But there’s more to the story.

Mr. Bob marketed the website enough to average about 100 unique visitors a day to his salespage. So if he’s converting 1.3 percent of those people into sales, then he’s making $126.10 in profit each day (1.3 daily sales X $97 product). Over the course of a year, Mr. Bob will generate $46,026.50 in gross sales.

Not bad, right? But let’s see what would have happened if Mr. Bob would have risked the $750 to have his sales copy written by a professional.

Mr. Bob would still have gotten the same 100 unique daily visitors, because his marketing efforts would have been unaffected. But because he used an experienced copywriter, he was able to get a conversion rate of 1.9 percent. Not only that, but because the copywriter is used to working on deadlines, he was able to finish the project in plenty of time to maintain the original launch date.

What does this mean financially for Mr. Bob?

Although the higher conversion rate of 1.9% seems only marginally better than 1.3%, you really have to see the numbers played out to appreciate how different they really are. The new conversion rate would have resulted in $184.30 per day, and over twelve months time, would have made a staggering $67,269.50.

That’s $21,243 more than Mr. Bob’s version of the salespage.

Sometimes it takes seeing the numbers in black and white to fully grasp a concept. If Mr. Bob would have had the courage to risk $750, he would have made an additional profit in excess of twenty thousand dollars. It might not seem logical at the time, but over the long run, outsourcing your work generally makes financial sense.

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Internet marketing is the art of presenting a wealth of information in the least possible yet nonetheless highly titillating tidbits in a visually attractive, search engine friendly, hip yet at the same time conservative manner, which makes the most of the latest online fads and thus spreads the word about a company’s goods or services in every possible venue. In the past this meant that a company would have to employ a full time marketing department in order to meet all of these needs, and this usually translated into the hiring of expensive marketing specialists, project managers, and even support staff. At other times this even included the creation of a separate call center and marketing department which was an astronomic expense for a business that might just now be up and coming.

Outsourcing in Internet marketing has also had another benefit: many a home based business entrepreneur is able to cash in on the marketing boom by specializing in any one aspect of the marketing machine and thus an entire new Internet business subculture has been created. While some have decried this relationship to be somewhat parasitic – usually those on the receiving end of SPAM emails – others firmly hold that it is mutually beneficial, and therefore symbiotic.

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